This post is part of 23 Things for Professional Development.
As the Secretary of Oxford Academicals Rowing Club, I use Google Docs for working with the Treasurer to keep membership records up-to-date, and all the rowers use it for sharing our availability so that the captains can schedule outings on the water.
At work, I make more use of Dropbox – often for continuing to work on a document from home, or when I need to share images which would otherwise create cumbersome attachments to emails.
I see Google Docs as a more collaborative platform, whereas Dropbox acts more like a repository where you can keep files to access from elsewhere or allow others to access. In Dropbox, you have to download a file, edit it and upload it again, so it’s not so good for collaboration. Google Docs is much better for this – you can share a document with others and give them editing permissions so they can all modify it, and it stays in the cloud so you don’t have to download anything.
I have been involved in wikis in the past, but it’s not a major tool for me. Perhaps this is because the kind of institution I work in usually has an intranet, which provides a platform for sharing and editing resources within a regulated environment that only employees with correct permissions can access.